Meeting Minutes July 23, 2012

CCA Baseball Club

Board Minutes


Board Members:

Mike O’Connor, President; Brett Mehmen, Vice President; Todd Liddell, Treasure; Mike Wurth, Operations Manager; Marci Armstrong, Secretary; Chad Wood, Alternate; Jenny Jensen, Alternate; Matt Mcareavy, Trustee.

Present: Mike O’Connor, Todd Liddell, Mike Wurth, Brett Mehmen, Marci Armstrong, Chad Wood, Jenny Jensen

Absent: Matt Mcareavy

Others Present: None



Meeting Location: Casa, Tiffin, IA

Meeting Called to Order: 6:30 p.m.


President Report:

*Topic of Discussion – Board Minutes 7/17/2012.  FinalBoard minutes from 7/17/2012 were presented and approved (5-0).  Marci A. to forward a copy of minutes to Trevor B. to post on CCABC web site.

*Topic of Discussion – Dates for 2013 Season Tryouts. Brett M. brought to the Boards attention that the August 25th tryout date conflicts with the YSF Jamboree.  Date was confirmed with Bev S. Discussions held to revise tryout date.  MOTION to revise tryout dates to Saturday August 18th (with rain date of Sunday August 19th) and Sunday August 26th (NO rain date); passed (5-0).  Times will remain the same.


*Topic of Discussion – Tryout Methodology. Discussions held on new methodology for Tryouts.  Procedures for each station needs to be documented; stations will be divided up to Board Members:

Fielding – Todd Liddell

Hitting – Matt Mcareavy

Running – Mike O’Connor

Out Field – Mike Wurth

Board members need to complete procedures by 7/30/12. Once all procedures have been completed, Mike O.  will send a copy to all Board members and all members of the tryout committee members. Tryout committee members will be invited to next Board meeting to discuss tryout procedures and make recommendations to Board for consideration. 

*Topic of Discussion – Evaluators.  Board members updated status of recruiting independent evaluators (8 needed, must be available both days).  Todd L., Mike O., and Mike W. all had leads on some.  Additional possibilities (Diamond Dreams, coaches from other areas, high school players (as helpers)) were discussed.  Board members will continue efforts. OPEN TOPIC.

*Topic of Discussion – Communication of Tryout Dates.  Tryout announcement was presented but will need to be revised due to date change.  Marci Armstrong will revise and send to Board members and Trevor B. on 7/23/2012.  Communication efforts were divided out to Board members to ensure all potential players are reached. 

Mike O. – Brad Fox Blog, Community Athletes Website, and email to last year coaches to forward on to players.

Mike W. – Table at CCA Jr. High open house 8/14, Oxford school open house 8/20 (w/Mike O.), North Liberty Rec. Center.

Chad W. –  Table at North Bend open house/ice cream social 8/20, contact Mike M. about table at Amana open house 8/20.

Brett M. – Request Angie M. to send out email to Little League distribution list.  Will notify Todd L. if back up is needed.

Jenny J. – North Liberty Leader, City Hall Community Publishing

Marci A. – Additional research on pricing for banner to be placed at Tiffin ball fields.


*Topic of Discussion – Banner Pricing.  Brett M. confirmed we could hang banner at Tiffin Ball Fields.  Mike O. submitted pricing quote received from Rage Grafix Signs & Screen Printing for an announcement banner.  After discussion, it was determined additional quotes would be obtained. Marci A. and Jenny J. will research options. OPEN TOPIC

*Topic of Discussion – CCABC Website. Brett M.discussed management of web site with Laurie Haman.  Per Mike O., Trevor has agreed to upkeep site until further arrangements are made.   OPEN TOPIC 

*Topic of Discussion – Field Reservations for Tryout.  Brett M. to follow up with City of Tiffin to ensure CCABC has the fields reserved and ready for tryouts on 8/18, 8/19 (if needed), and 8/26. Fields will be divided up and set to appropriate USSSA distance rules.  OPEN TOPIC 

*Topic of Discussion – Sponsor Thank You/Picture. Discussions held to complete the sponsor obligation.  Marci A. contacted Katie S. about pricing for a Thank You/Picture combination. Expecting quote later this week.  Due to low turnout at Clipper Night it was decided to use the individual team pictures.  Mike O. sent Marci A. team picture for 13U and 11U White.  OPEN TOPIC


Finance Report: Nothing reported at this meeting

Committee Report:  Tryout Committee will be asked (by Mike O.) to attend 08/09/12 Board Meeting for discussions on Tryout procedures.

Other Business: Nothing reported at this meeting

Next Board Meeting.  Next meeting to be held August 9th at 6:30.  Location TBD


Meeting Adjourned: 8:00 p.m.

Minutes submitted by Secretary: Marci Armstrong