Meeting Minutes September 10, 2012

CCA Baseball Club

CCA Baseball Club

Board Minutes


Board Members:

Mike O’Connor, President; Brett Mehmen, Vice President; Todd Liddell, Treasure; Mike Wurth, Operations Manager; Marci Armstrong, Secretary; Chad Wood, Alternate; Jenny Jensen, Alternate; Matt Mcareavy, Trustee.

Present: Mike O’Connor, Todd Liddell, Marci Armstrong, Chad Wood, Jenny Jensen, Matt Mcareavy, Brett Mehmen

Absent: Mike Wurth

Others Present: None



Meeting Location: CCA High School, Tiffin, IA

Meeting Called to Order: 6:42 p.m.


President Report:

            *Topic of Discussion – Evaluators Compensation.   Board members wanted to send a thank you to the evaluators that helped with try outs. We had 3 evaluators that were able to help on both days and 5 evaluators that helped with one day.  Appropriate gift cards will be purchased to show the Clubs appreciation.  MOTION to purchase and distribute gift cards to evaluators; passed (5-0).

*Topic of Discussion – Initial Deposit.  Board discussed the approaching due date for the initial deposit (9/15).  The due date was communicated in the Parent Information Package that was handed to every parent at the tryouts.  Marci A. will draft and Jenny J. to send a reminder email.  Email to include Date, Where to send check, Signed Code of Conduct, and remind parents that deposit secures team placement based on tryout score.  Email also to include request for volunteers for committees.  MOTION to send reminder email; passed (5-0).

Topic of Discussion – Refund of Initial Deposit.  Board discussed questions raised by parents about the refund of deposit if child decided not to play with CCABC.   MOTION keep initial deposit NON-REFUNDABLE; seconded and passed (5-0).

*Topic of Discussion –Tryout Improvements.  Board discussed tryout process and suggested improvements to consider for next year.  They are as follows:

  • HITTING – Use of pitching machine v. live pitches
  • RUNNING – Running time only to be factored into score
  • OUTFIELD – Re-evaluate throw from right field to 3rd base
  • EVALUATORS – Must remain independent
  • HELP – High School players were an improvement
  • COACHES CLINIC – Board to provide a coaches clinic to ensure consistency in coaching fundamentals.
  • CANCELLATION PLAN – Need to have plan in place in case of rain cancellation.
  • 1 DAY v. 2 DAY TRYOUTS – Look at possibility of only having one day for tryouts.


*Topic of Discussion – Tryout Scores.  Todd L. indicated that scores should be received by end of September (24th).   OPEN TOPIC

*Topic of Discussion – High School Volunteers for Try Outs.  Suggested that the Board provide a letter to any volunteers to show community service hours.  MOTION to provide letter; passed (5-0).

*Topic of Discussion – Sponsors.  Discussion held about drafting request letter for sponsorship.  Marci A. will draft letter to present to Board.  Levels of sponsorship need to be revisited to ensure the Board can fulfill what is promised to the sponsors.  OPEN TOPIC

*Topic of Discussion – Coach Volunteer Training.  Brief discussion held on what type of coach volunteer training should be required of head coaches.  OPEN TOPIC

*Topic of Discussion – CCABC Tournament.  Discussions held on possibility of hosting a CCABC Tournament.  Mike O. to obtain prices of fields from around the area.  OPEN TOPIC

*Topic of Discussion – Web Site.  Marci A. to follow up with contact about maintaining the CCABC web site.  OPEN TOPIC

*Topic of Discussion – Committees.  Board discussed when to get the committees together for fundraising and tournament.  It was decided the committee members would be invited once the teams have been determined.    OPEN TOPIC

Finance Report: Nothing reported at this meeting.  Receipts for tryout expenses turned in for reimbursement.

Committee Report:  Nothing reported at this meeting.

Other Business: Nothing reported at this meeting

Next Board Meeting.  Next meeting to be held September 24th at 6:30.  Location CCA High School. 

Meeting Adjourned: 8:30 p.m.

Minutes submitted by Secretary: Marci Armstrong