Meeting Minutes February 18, 2013

CCA Baseball Club

Board Minutes


Board Members:

Mike O’Connor, President; Brett Mehmen, Vice President; Todd Liddell, Treasure; Mike Wurth, Operations Manager; Marci Armstrong, Secretary; Chad Wood, Alternate; Jenny Jensen, Alternate; Matt Mcareavy, Trustee.

Present: Mike O’Connor, Marci Armstrong, Todd Liddell, Mike Wurth, Chad Wood, Matt Mcareavy, Brett Mehmen, Jenny Jensen

Others Present: None


Meeting Location: CCA High School, Tiffin, IA

Meeting Called to Order: 6:00 p.m.


President Report:

*Topic of Discussion – Cosgrove.  Club will be receiving a refund for the 11U White team once approved at their Board meeting on February 4th.  Coaches need to ensure the facility is clean after each use.  There have been complaints that trash is left around and floors have not been swept.

*Topic of Discussion – Uniforms.  Uniform fitting is completed.  Any added kids will be fitted at that time, however, delivery date cannot be guaranteed.  No more additional hats can be ordered.  We will have a few extras and will they will go to late adds.

*Topic of Discussion – Team Banner.  Board obtained two quotes for team banners.  Marci A. will coordinate with Iowa Business Supply on the completion of team banners.

*Topic of Discussion – Tournament.  Discussion was held in regards to details of tournament.

USSSA Sanctioned –Paperwork completed for USSSA and tournament flyer revised.  Tournament is listed on USSSA website.

Bracket Status – 10U – 2 team, 11U – 3 teams, 12U – 5 team, 13U -1 team.  Nothing for 8U or 9U.  Need coaches to send out to contacts.

Tournament T-shirts –Shirts will be ordered on a pre-order basis to limit exposure.  Flyer will be sent to coaches once they register.  A few additional ones will be ordered to sell at tournament; this amount will be determined closer to ordering time.

Food Options –We need to find a volunteer with experience to manage the concessions at the tournament.  Other options of suppliers need to be explored.  An estimate has been obtained from Trojans.

Tournament Director – In the case of cancellation due to inclement weather, the Tournament Director will still need to be paid since work will already have been done to line up umpires.

Trophies – Jenny J. will obtain bids for trophies and medals.

Umpires- 8U and 9U – 1 certified umpire, 10U – 13U – 2 certified umpires.  Certified Umpires will be paid $40/game.

Topic of Discussion – Fundraisers.

Slim’s – Fundraiser was a success.  Good turnout

Raffle – Ticket sales began at Slim’s night.  Each team will be given 100 tickets to distribute to players to sell.  Tickets will be handed out at next coaches’ clinic.  Two prizes have been determined: TV and Kindle Fire.  Chad will continue to approach businesses for donation of gift cards.

Hot Feet Camp – Trevor Bollers has offered to provide a Hot Feet Camp as a fundraiser for the club.  The camp was initially proposed for around Spring Break; however a later date option will need to be explored.  Board will work with Trevor to try to find a different date.

*Topic of Discussion – Team Equipment.  Board discussed items needed by teams: first aid kits, game balls, and hitting tees.  Catcher’s equipment has been handed out to all teams.  Play It Again has a CCA Club account, Club will receive 10% credit for anything purchased under this account.

*Topic of Discussion – Web Site.  Web site has been updated with current information.  New items – Update rosters and post information about raffle.  Marci A. will request updates.

*Topic of Discussion – Field Schedule.  Meeting has been scheduled with Anthony W. to schedule field times (practice and games) for each team.  This meeting will take place on 03/02/2013 at the High School.  Coaches will be asked to attend.

*Topic of Discussion – Hawkeye League.  Board discussed the option of joining Hawkeye League to assist coaches with scheduling games and umpires.  It was determined that the Board is taking care of these items and it was not a good investment of funds.

*Topic of Discussion – Helmet Painting.  Research needs to be done to see if helmet painting will be an option for the Club this year.  Mike O. to discuss with Terry S. at coaches clinic.

Finance Report: Update of budget and fees/expenses paid.

Committee Report:  Letters being sent to local businesses.

Other Business: No updates

Next Board Meeting.  TBD –  Location CCA High School.

Meeting Adjourned: 8:00p.m.

Minutes submitted by Secretary: Marci Armstrong