March 8, 2021

CLIPPERS BASEBALL CLUB BOARD MEETING

Opening: Clippers Baseball Club Board Meeting was held Monday, March 8, 2021 remotely at 6:00pm.

Board Members Present: Nick Pfeiffer (President), Jeremiah Herdliska (Vice President), Kelly Weber (Treasurer), Matt Carlson (Secretary), Bridgette Schares, Katie Piper, Jessi Drake, Darla Iburg, Jen Johnson, Julie Vance

  1. Open Discussion from Membership:
    • No update.
  2. Update on Outstanding Action Items:
    • Bridgette Schares will approach Scratch Cupcakes for a cupcake fundraising sale.
      • Update: Bridgette Schares scheduled the Scratch Cupcakes fundraiser for June 2021.
      • Update: Scratch Cupcakes will be mailing a packet of information to Bridgette as we get closer to the June fundraising date.
    • Ethan Smith will reach out to Carpenters Union Local 308 for availability of grilling and concession support for the Clipper Classic.
  3. Team Photos:
    • Katie Schmelzer (KS Photography) can create a standard poster design and allow individual teams creative latitude for customization.
    • Team pictures will be taken at Katie’s studio in Oxford.
  4. Clipper Classic Awards:
    • The Club is exploring awards for the Clipper Classic champions and runners-up.
    • The Club likes the idea of purchasing rings instead of trophies.
  5. Clipper Classic Update:
    • 7U and 8U teams will play a one-day tournament held on Saturday.
    • Kona Ice will be onsite at the North Liberty fields. They will reach out to the City of Tiffin to confirm they can be onsite at the Tiffin fields.
    • In past years Kona Ice has generously donated a portion of their profits back to the club.
    • Registration Update:
      • 7U – 3 teams registered (6 available slots)
      • 8U – 6 teams registered (8 available slots)
      • 9U – 7 teams registered (10 available slots)
      • 10U (combined divisions) – 4 teams registered (10 available slots)
      • 11U – 8 teams registered (10 available slots)
      • 12U – 3 teams registered (10 available slots)
      • 13U – 6 teams registered (6 available slots)
  6. 2021 Registration and Team Updates:
    • All teams are paid in full.
    • 9U added a new player, and he has paid in full.
    • 9U is still looking for one more player to fill out their roster.
  7. Apparel Committee:
    • The Apparel Committee is in the process of organizing the club’s spring order.
    • Discussion around items that are expected to meet the minimum quantity to fulfill the spring order.
  8. Treasurer’s Report:
    • The latest monthly Clippers Baseball Club checking account statement from 2/26 has a balance of $33,173.24.
  9. Sponsorships:
    • No update.
  10. Fundraising:
    • No update.
  11. Decisions:
    • DECISION (10/14/19): The CCASD, insurance dues, and mound rental fees are the top debt priorities: $500 owed to CCASD, $793.10 owed for insurance dues, and $500 owed for mound rental fees.
    • DECISION (10/14/19): There is $479 left after CCASD, insurance dues, and mound rental fees are paid.Of the remaining funds raised $100 will go to Tiffin Parks & Rec, and $350 will go to North Liberty Parks & Rec.
    • DECISION (11/11/19): The Clippers Club Board voted in favor of making the Clipper Classic a one-day USSSA sanctioned tournament.
    • DECISION (12/9/19): $621.72 has been raised to repay debts. The club will pay $300 to the City of North Liberty, and $300 to the City of Tiffin.
    • DECISION (2/10/20): $899.23 has been raised to repay debts. The club will pay $450 to the City of North Liberty, and $450 to the City of Tiffin.
    • DECISION (3/9/20): $705.54 has been raised to repay debts. The club will pay $610 to the City of Tiffin, and $100 (rounded up) to the City of North Liberty.
    • DECISION (4/13/20): The Clippers Baseball Club Board will split the $1,000 grant money evenly among the 6 club teams. Each team may be reimbursed up to $166.67 for equipment purchased between 1/1/20 – 5/31/20.
    • DECISION (4/13/20): $187.23 has been raised to repay debts. The club will pay $180 (rounded down) to city of North Liberty.
    • DECISION (6/8/20): $674.25 has been raised to repay debts ($675 rounded up). The club will pay $500 to the Clippers Baseball Club Scholarship debt and $175 to the city of North Liberty.
    • DECISION (8/17/20): $1,056 was approved by the Board to pay towards the City of North Liberty debt. Debt paid in full.
    • DECISION (8/17/20): $285 was approved by the Board to pay towards the Clippers Club 7U 2019 debt. Debt paid in full.
    • DECISION (8/17/20): $620 was approved by the Board to pay towards the Clippers Club 8U 2019 debt.
    • DECISION (8/17/20): $1,696 was approved by the Board to pay towards the Clippers Club 11U 2019 debt.
    • DECISION (2/8/21): The Clippers Baseball Club will align its COVID-19 quarantine policy guidelines with that of the Clear Creek Amana Community School District.
  12. Outstanding Action Items:
    • ACTION ITEM (9/15/20): Bridgette Schares will approach Scratch Cupcakes for a cupcake fundraising sale.
    • ACTION ITEM (2/8/21): Ethan Smith will reach out to Carpenters Union Local 308 for availability of grilling and concession support for the Clipper Classic.
  13. Adjournment:
    • Meeting adjourned at 6:26pm. The next meeting will be Monday, April 12th at 6pm and held remotely via Zoom.
    • Minutes submitted by: Matt Carlson, Secretary.