CLIPPERS BASEBALL CLUB BOARD MEETING

Monday, January 13, 2020

Opening: Clippers Baseball Club Board Meeting was held Monday, January 13, 2020 at Tiffin City Hall in Tiffin, IA at 6:04pm.

Board Members Present: Nick Pfeiffer (President), Jeremiah Herdliska (Vice President), Kelly Weber (Treasurer), Matt Carlson (Secretary), Sarah Seidl, Bridgette Schares, April Schmitz, Jamie Etscheidt

Others Present: Golda Mohonan, Angela Jurgens

1. Open Discussion from Membership:
   • No updates.
2. Clippers Baseball Club Tax Filing:
   • Taxes have been filed for 2017 and 2018 and Nick Pfeiffer will send the 2019 information for filing soon.
3. Update on Outstanding Action Items:
   • Bridgette Schares will confirm the availability of field use for one weekend as a gift to the club with Brian Motley (North Liberty Parks & Rec) – COMPLETE
     • Field availability is confirmed for 6/6/20. The Clippers Baseball Club is discussing tournament options for this weekend.
     • NLYBS will operate the concession stand the weekend of 6/6/20. The Clippers Baseball Club would receive gate fees and is responsible for hiring umpires. There would likely be USSSA fees as well.
     • Nick Pfeiffer will send a message to coaches to gauge interest in organizing a tournament.
   • April Schmitz will contact Naomi’s Kitchen to get additional information about fundraising opportunities. Fundraising targeted for March 2020 – IN PROGRESS
     • The second week (3/9-3/13) or the third week (3/16-3/20) of the month is when pickup usually occurs.
   • Ethan Smith will contact Don Hummer Trucking to check interest to host fundraiser – IN PROGRESS
     • No updates.
4. Sponsorship:
   • Nick Pfeiffer sent out the solicitation letter to approximately 60 local businesses regarding sponsorship opportunities.
   • Solon State Bank committed to a silver sponsorship package for $150.
5. Fundraising:
   • Jimmy Jack’s fundraiser raised $200.35
   • Mosley’s fundraiser raised $258.83
   • Ironside fundraiser raised $560.20
   • Puravida bracelets fundraiser is expected to raise around $600. Almost all bracelets have been sold.
     • Kelly Weber will send a message regarding the deadline to turn in money.
   • Clippers Baseball Club Recovery Fund (GoFundMe Page)
     • Click link to donate here and share this fundraising opportunity with others: https://www.gofundme.com/f/clipper-baseball-club-recovery-fund.
     • $385 raised to date ($371.72 after fees).
     • The account doesn’t have to be closed in January, will leave open for the time being.
   • Tap N’ Tacos fundraiser (Brunch for Baseball)
     • Fundraiser scheduled for 1/26/20 from 11am-9pm. 10% of sales will be donated to the club. Additional details here: https://www.facebook.com/events/485801148702235/.
   • Scratch Cupcakery
     • They are booked through the summer of 2020 for fundraiser events. The club will revisit this fundraiser opportunity later this year.
6. Club Debts:
   • Clipper Classic/Field Usage – checks sent for $650 to the city of North Liberty ($1,961 outstanding), and $530 to the city of Tiffin ($1,060 outstanding).
7. Update on Pending Legal Details:
   • Pretrial conference scheduled for 2/7/20, updates are expected following this meeting.
8. Clipper Classic:
   • Nick Pfeiffer is putting together a sub-committee to discuss tournament details.
     • The sub-committee will discuss a collaboration with Panchero’s to offer discounted burritos the club can buy for $2-3 and sell at the Clipper Classic for $5 to raise money. Nick Pfeiffer will reach out to Panchero’s regarding this opportunity.
   • Nick Pfeiffer will reach out to Alpha Graphics to price out pitching cards (what coaches turn in after games).
   • CCAYLL President Scott Webb has reached out to the Clippers Baseball Club about using their fields in Oxford to host tournaments.
9. Treasurer’s Report:
   • 1/13/20 Clippers Baseball Club checking account balance: $8,626.47
   • Roster and Dues Update from 1/13/20:
     • Nick Pfeiffer will send an email reminder to folks who still need to pay. Families who have not paid first payment dues:
       • 8U Team (Nick Pfeiffer following up)
         • 1 outstanding unpaid player.
       • 9U Team (Nick Pfeiffer following up)
         • 1 outstanding unpaid player.
10. Open Discussion:
    • No updates.
11. Decisions:
    • DECISION (10/14/19): The CCASD, insurance dues, and mound rental fees are the top debt priorities: $500 owed to CCASD, $793.10 owed for insurance dues, and $500 owed for mound rental fees.
    • DECISION (10/14/19): There is $479 left after CCASD, insurance dues, and mound rental fees are paid.Of the remaining funds raised $100 will go to Tiffin Parks & Rec, and $350 will go to North Liberty Parks & Rec.
    • DECISION (11/11/19): The Clippers Club Board voted in favor of making the Clipper Classic a one-day USSSA sanctioned tournament.
    • DECISION (12/9/19): $621.72 has been raised to repay debts. The club will pay $300 to the city of North Liberty, and $300 to the city of Tiffin.
12. Outstanding Action Items:
    • ACTION ITEM (10/14/19): April Schmitz will contact Naomi’s Kitchen to get additional information about fundraising opportunities. Fundraising targeted for March 2020.
    • ACTION ITEM (11/11/19): Ethan Smith will contact Don Hummer Trucking to check interest to host fundraiser.
13. Adjournment:
    • Meeting adjourned at 6:43pm. The next meeting will be Monday, February 10^th at 6pm at Tiffin City Hall.
    • Minutes submitted by: Matt Carlson, Secretary